Dropbox is an online and computer based storage system that allows you to keep all of your files in the “cloud” as well as on files on your computer. That is really the biggest difference between google drive vs dropbox. With dropbox you have a file on your computer just like any other computer file where you can access your documents whether or not you have an internet connection at the time.
You can download dropbox onto multiple computers and there is even an iphone and android app that allows you to access your files on the go. This really comes in handy for the landscaper. With the app you can view pricing guides, customer info, job details on the go without needing to have the papers with you.
Whenever you edit a dropbox file from one of your computers it will automatically sync all changes with all other computers and phones or ipods etc. . . The only thing that kept me from using it for a while was the fact that your don’t have the realtime editing options that you have with google drive. Realtime editing on google allows for multiple people to work in sync with eachother on a single document from different locations. All changes are viewable as they are made.
Our company keeps marketing tools in dropbox, we store pricing guides, plans and other information that we want to have a backup of. Another neat feature is that you can share your folders with different individuals in your organization. This means that if you want your customer service rep to have access to pricing guides your can grant them access to that file or folder. If you want each member of your team to be able to access your employee handbooks your can give them access to that folder. Currently we use google drive for all of our payroll. With it we track payroll over each two week period. Employees can log in at anytime and view their paychecks. We began doing this because nearly every time on payday an employee would dispute a check thinking their pay would be higher. With Google drive we have not had a single dispute. The reason we use drive for this rather than dropbox is that employees can view their paycheck but can not edit anything on the document.
In short I would highly suggest adopting some form of online storage that allows you to have a safe and secure method for backing up your company files. Features to look for are the ability to back them up onto your computer hard drive, the ability to share files, and the ability to limit access and editing abilities to different documents. For us Dropbox has been a clear winner. Lawn care and landscape companies should implement a similar system for storing files.